Driversnote Teams vs MileIQ for teams

What is the best mileage tracking app for teams [UK edition]?

Are you spending too much time chasing or approving mileage claims for your team? Are you getting pushback from colleagues who believe your current mileage solution is time-consuming and cumbersome? Want something that’s both prompt, audit-ready, and HMRC-compliant? 

Fishing in the muddy waters of business mileage tracking apps is challenging: Nobody really likes tracking mileage (except us at Driversnote; we love it!), and you know you need to pick the right tool the first time! 

If you’ve come this far, you’ve probably got a shortlist of challenges, features, and a few candidates for the company’s future mileage tracking app.

In this article, we’ll compare two established players in the mileage tracking field: Driversnote Teams and MileIQ for Teams. 

Both automate mileage tracking and simplify reporting, yet they take different approaches regarding features, pricing, and regional focus. 

So, stick with us while we break down their strengths, weaknesses, and suitability for UK businesses of different sizes.

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The 1-minute verdict

Driversnote Teams suits organisations that value HMRC-compliant reporting, flexible licensing (including a free plan for users with less than 15 trips a month), European data handling, standard and custom rates and the need for multiple teams.

MileIQ for Teams is especially useful for organisations that favour automatic trip detection and straightforward reporting. The setup and support favour the U.S. market, but you can use the custom rates functionality to add the standard HMRC rates manually.

Both tools significantly reduce admin time for UK companies managing multiple drivers, but Driversnote’s local compliance and billing flexibility make it particularly practical for mixed or evolving fleets.

At-a-glance comparison

Who is each solution best suited for?

Driversnote Teams

Ideal for:

• UK or EU-based small and medium-sized companies tracking mileage for employee-owned vehicles 
• Companies with company cars that need to add the advisory rates 
• Companies requiring HMRC-compliant exports
• Teams with fluctuating driver numbers (sales, technicians, consultants)
• Organisations prioritising UK GDPR compliance and local data processing
• Teams that want more precise tracking, which the iBeacon helps with

MileIQ for Teams

Ideal for:

• US-headquartered businesses with UK branches
• Teams wanting a “set-and-forget” automatic tracker
• Managers who prefer simplified dashboards with quick mileage summaries

Mileage tracking & classification

Both apps automate mileage tracking via the phone’s GPS, minimising manual entry, but their automation styles differ.

Driversnote automatically detects when you start and stop driving using your phone’s GPS and motion sensors. With the optional iBeacon — a small Bluetooth device you place in your car — tracking begins only when you enter the vehicle, which helps avoid false trips.

MileIQ continuously tracks in the background, classifying drives automatically. Drivers then have to swipe left or right to tag trips as business or personal.

Both solutions offer features that increase trip accuracy and reduce manual work for the drivers, including: 

• Work schedules: Set a custom schedule for when the app should track
• Save locations: Save and categorise frequently visited places
• Frequent routes: If drivers take the same route three times and classify it the same way, the system can auto-classify future trips to save time.
• Custom tags allowing drivers to label trips with more than just “business” and “personal”.
• Support the use of multiple vehicles and different types.

Practical difference: Driversnote’s opt-in tracking gives users more control, which suits GDPR-sensitive organisations. Both solutions enable drivers to control what is sent for approval in the final mileage claim. 

Team management & admin controls

Driversnote Teams

• Central dashboard lets admins invite or remove users, re-allocate licences easily, and monitor reporting completion.
• Multiple admins can oversee different departments or teams.
• Reporting reminders to ensure the team shares their reports on time each period.
• The option to hide private trips and flag manually entered trips, where you can verify with a detailed map of the actual trip route.
• Offers free “approver” accounts for supervisors who review reports but don’t track mileage.
• It supports tagging (e.g., “Project A” and “Client X”) for internal cost allocation.
• Support an organisation with multiple teams. This is suitable when you need centralised billing but a different team setup, such as multiple admins, rates, and drivers. 

MileIQ for Teams

• Provides an Overview page summarising total drives, submitted reports, and active drivers.
• Seat-based billing means that each driver requires a paid licence; changes occur at the time of billing renewal.
• Admin roles are available only on higher-tier plans (“Teams Pro”).
• The interface is clean, but it is primarily designed for U.S. reporting logic (IRS-style deductions rather than HMRC categories).

Summary: Driversnote’s administrative flexibility and approver roles simplify the management of variable staff counts for UK finance teams.

Reporting, compliance & UK requirements

Mileage reports are where UK businesses feel the most significant difference.

Driversnote

• Built with HMRC guidelines in mind
• Reports in PDF and Excel formats 
• Exports include total mileage, business vs personal distance, trip purpose, and reimbursement totals at HMRC rates
• Allows viewing the split between personal & business use in percentages
• Multiple rates available 
• Reports can be generated monthly, per driver, or per team
• Supports custom company reimbursement rates if they differ from HMRC’s approved mileage rates

MileIQ

• Default calculations are based on the IRS rates in the U.S., but admins can manually input UK rates.
• Reports can be exported to CSV/PDF.
• Some users note that HMRC categories (e.g., commute vs business) require custom configuration.

Summary: Driversnote delivers ready-to-submit reports and less friction for UK accounting accuracy and audit readiness.

Integrations & ecosystem

Both tools prioritise simple exports over heavy integrations.

Driversnote: Exports to Excel/PDF, and can be manually fed into accounting systems like Xero or Sage.

You can bulk export Driversnote trip data in Excel and import it into your BI tool to analyse mileage, costs, and driver activity. This export option makes collecting data from multiple drivers or periods easy for deeper insights.

MileIQ: Integrates directly with Concur and exports to Excel/PDF. Companies can apply to be part of an API and integrations beta program. 

Summary: MileIQ offers faster syncing for companies using Concur. Driversnote’s straightforward CSV approach keeps control local and transparent.

Pricing & licence model

For updated pricing and a complete feature list, visit Driversnote pricing page. 

Analysis: Driversnote’s pay-for-use model often saves costs for seasonal or part-time drivers. MileIQ’s fixed seat system is predictable but less adaptable.

Privacy, data security & GDPR

Data privacy is becoming an increasingly important factor for UK businesses and organisations.

Driversnote is a Danish company subject to EU GDPR, which hosts data within the EU. It provides clear options for users to download or delete data at any time.

MileIQ stores data primarily on U.S.-based servers. As previously owned by Microsoft, it complies with Microsoft’s privacy framework but may not offer UK-specific data residency guarantees.

If your business handles sensitive location data or has strict data-sovereignty requirements, Driversnote’s EU infrastructure offers peace of mind.

Performance, reliability & support

Both mobile apps are stable and updated frequently. 

Driversnote users highlight the app’s accurate GPS tracking and responsive customer support available via chat or email.

MileIQ users benefit from detailed self-service documentation; however, it may be slower for UK-specific queries.

User reviews

Neither solution is new, and both have built substantial user communities over the years.

Driversnote consistently earns ratings of around 4.7 stars on the App Store and Google Play in the UK. Reviewing users point out reliability, HMRC-ready reports, and great support.

MileIQ averages around 4.6 in the UK, with praise for its automation and simplicity, although some reviews mention classification errors or subscription rigidity.

On professional forums and LinkedIn groups, UK accountants frequently reference Driversnote’s compliance alignment, while global fleet managers mention MileIQ’s seamless app experience.

Moving from a manual log to a mileage tracking solution

For teams moving from spreadsheets or manual logs, onboarding is quick and simple with both solutions:

Driversnote:

• Create a team, invite users via email, assign admins and managers, and set mileage rates (standard or custom).
• Decide on the reporting periods, and set up notification reminders.
• Drivers submit reports based on the requested frequency.

The Driversnote success team offers free onboarding to ensure a smooth transition.

MileIQ:

•  Admin sets up an organisation in the dashboard, adds drivers, and assigns seats.
•  Each user activates the app and begins automatic tracking.
•  Reports are generated monthly or on demand.

Both options allow data export if you switch providers later, avoiding vendor lock-in.

Pros & cons 

The broader context: Compliance and efficiency in 2025

Mileage tracking is not just an administrative chore. In 2025, HMRC’s digital audit approach will increasingly expect consistent documentation. Spreadsheets no longer suffice when employees drive frequently.

Both Driversnote Teams and MileIQ for Teams provide dependable mileage tracking for organisations seeking digital simplicity and transparency.

References and sources used

• Official product documentation and pricing pages (Driversnote & MileIQ)
• Public help-centre materials for Teams features, pricing, and setup
• Aggregated user feedback from app stores and public reviews
• UK HMRC guidelines (Mileage Allowance Payments 2025)

FAQ